The Data team has been working with the Open Data Institute (ODI) for a while now. The collaboration has helped us speak about and get feedback on our data plans. It’s also made us aware of the ODI’s openly available resources. One of those is their ‘Data Ethics Canvas’.
Recently, we’ve been using it in our digital delivery teams.
What it is and how it works
The ‘canvas’ is a template. It’s designed to help teams identify potential ethical issues associated with data they’re using, or coming into contact with, on a project. The ODI hopes it “promotes understanding and debate around the foundation, intention and potential impact of any piece of work.”
Vitally, of course, it’s also intended to help teams to figure out the steps they need to take to act ethically.
Working alongside delivery teams
In the last few weeks, the Data Governance team has been helping delivery teams fill in the canvas. Once we’ve filled it in together, we’ve been helping the teams work out what they may need to add in to their project to make sure we’re treating data how we should be. This could be something like getting approval to use the data (for a specific purpose) from whoever’s accountable, or to complete a ‘Data Privacy Impact Assessment’. It all depends on what the data is; what we need it for; how much risk is involved, and outcome a team want.
Why the canvas is working for us
The Data Ethics Canvas has been prompting our delivery teams to think even more carefully about the data the Co-op manages to enable it to operate, and the topics that must be considered to ensure we are acting ethically. This could be things like the source of the data; what we are using it for; how it will benefit our members, communities, causes and what the potential risks are in using it.
The canvas is something we can print it out and stick it up on the team walls alongside other current work and that’s really helpful. It makes sure everyone keep data ethics in mind all the time – from as early on as possible, so that this stuff will be woven into the product or service.
Where we’re going from here
Over the next few weeks we’ll be talking through the canvas with more of our teams. However, the canvas is just one part of how we’re going to get the whole Co-op thinking about data ethics over the course of 2018. We’re aiming to help everyone become data literate.
Data governance manager