I was recently sent an email with a very polite request asking me, as the content designer on our team, whether we could add frequently asked questions (FAQs) to coop.co.uk.
The request was well intentioned. The sender had seen someone asking a question about one of the Co-op’s services, and naturally had wanted to help them. Alongside that, there were perceived business benefits to adding FAQs too: reducing the number of calls colleagues would need to answer.
As content designers, we balance business needs with user needs but we always put the user first. We give people the information they need, clearly, once, at the point they need it. We consider where the user is and what they’re trying to do.
Every situation is different, but we can advise Co-op teams if they’re receiving lots of questions about their product or service. However, this post outlines general reasons for opting against FAQs.
FAQs don’t solve the real problem
Imagine if you ran a walk-in barber’s shop. As a competent small business owner you’d have the opening times on your door and on your website. But I imagine that the most common question a barber is asked over the phone is:
“Are you open on x day at y time?”
You might want to reduce the calls like this coming in but the people phoning you up aren’t calling because they looked at your opening times on your door or website and didn’t understand when you’re open or not. They weren’t outside your door or on your website in the first place, so adding your opening times into a FAQ section on either of these places won’t stop the calls.
FAQs are unlikely to answer the exact question a user has
FAQs force users to navigate (or, wade through) your content by questions they may have, rather than look for the information that they know would answer it.
Recently, a local paper presented an ‘all you need to know about our exciting running event, including start times and route’ as FAQs. The content gave lots of information presented as ‘answers’ including what the route was, whether it had changed since last year, where you could park, where the toilets were, where the finish line was. But all those ‘questions’ (and many, many more) could be answered simply and clearly by a route map. This would have been a clearer, quicker-to-grasp way to present the information.
Time-consuming hard work for users
Using the same example, I wanted to know what time the run itself started.
I had to scroll through reams of information in the FAQs before finding out that: “Runners must be ‘in their pens’ at 10.30am”.
As a spectator, I’d presumed the FAQ would be: “What time does the race start?” The FAQs writer seems to have chosen to answer the question from a runner: “What time do I need to be in my pen?” The ‘answer’ available was certainly related to my question but only really gave me half an answer. And I’d read a lot of information I didn’t need.
A user can only guess what you’ve chosen to be an FAQ. This means every user has to look at every question and answer to find out if it answers their need. Even if their query is covered it’ll take a long time.
If it isn’t covered (or they don’t see the information they need), they’ll phone you up anyway. And they’re more likely to be annoyed.
Like all content, FAQs need maintenance
Often FAQs repeat information found elsewhere, but as a ‘quick’ or more ‘friendly’ summary. But once you start duplicating information, even if you remember all the different places that information is located, you’re increasing the work you have to do in future.
The FAQs I was asked to add concerned a page that already contained a PDF manual of how to use the service in question, and that did (in a more detailed way) answer the same questions. Attempting to summarise or simplify main problems has a need, but the problem was one ‘answer’ gave a completely different process to that in the manual.
Iterate the content you already have
All content should have an owner – someone committed to updating it for factual accuracy as well as keeping an eye out for if it still meets user needs. If you find that the same questions are being asked regularly, revisit your original content.
You’ll find one of 2 things:
- The information is missing.
- The information is in the wrong place.
If it’s missing, add it in in clear language in the place that would make sense to your user.
If you think you’ve already given the answer to the question, then it’s either the wrong answer, or it’s in the wrong place.
Put your effort into working on that. Start by asking the people who are asking the questions if they’ve seen the original information. If they have, it needs work because they didn’t understand it. If they haven’t, it’s in the wrong place.
If it’s in the wrong place, consider where else it could be placed. Where are your users before they’re asking the questions. For example, it may be that you should add information into a welcome email not a website. Perhaps you should put it out on social media?
And finally, talking to a content designer is really a good first step. You can email the Content community.
Lead content designer