Becoming a funeral director at Co-op Funeralcare is not something people go into half-heartedly. Our colleagues in this front-line role meet recently-bereaved people daily and it demands a level of care and empathy from them (especially during the pandemic). They also need to be able to communicate clearly and calmly with people who could be in an emotionally heightened state.
The Digital part of the Co-op Funeralcare team supports colleagues in funeral homes in many ways but in this post we’re looking specifically at the language we use when we engage with clients online. It must reflect the clarity, kindness and reassurance a client would get from speaking to one of our colleagues.
In short, coop.co.uk/funeralcare is the online voice of our funeral directors.
We created 4 principles to guide our content design and communications decisions.
When we write for Co-op Funeralcare, we are:
1. Down to earth
‘Good’ content design opens up what we’re communicating so that it’s accessible to, and understood by, as many of our (potential) clients as possible.
This means we work hard to remove barriers in several ways.
- We reduce the chances of misinterpretation by being very deliberate with the language we choose. For example, we say “he died” not “he passed away” because euphemisms can be misunderstood – especially when English is not someone’s first language. Defined by Collins Dictionary as “a polite expression used to refer to things which people may find upsetting to talk about”, euphemisms about death do not soften the blow but they can lead to confusion. A bereavement counsellor explained the terror of a child when they were told their sister had “passed out”. Months before, their mother had died and her death had been referred to as her “passing away”. The child had assumed the same had happened to their sister. The language we use is informed by years of working alongside funeral directors and research.
- We lower the cognitive load by explaining terms specific to funeralcare at the point the customer needs to understand them – words like ‘embalming’ and ‘disbursements’. Providing definitions within the content means we save them the unnecessary frustration of looking them up, and – from a business point of view – giving them everything they need means they’re less likely to leave our site.
We say: If someone has died and you need our help, you can call us 24 hours a day. We’ll bring the person into our care at a time that suits you, then guide you through everything that needs to be done.
We don’t say: We’re sorry your loved one passed away. Please accept our condolences.
Most clients who make contact with us shortly after someone has died, are grieving. However, we have to be careful with our tone because they’re not coming to us for an outpouring of sympathy, they come to us because – as experienced funeralcare providers – we understand what they’re likely going through and we are here to provide a service. Being empathetic through our language online means giving customers what they need to know clearly, quickly and sensitively.
We say: The first thing we do is listen to you, then advise, guide, and inspire you to create the perfect funeral arrangement.
We don’t say: We’ve been arranging funerals for more than 100 years.
Dealing with the death of someone is often a distressing time and we cannot heal anyone’s grief. We’ve found the best reassurance we can give is through clear, concise guidance to make the task of organising a funeral as painless as possible. Just as a dentist wouldn’t lean over you with a drill and say “this is going to hurt”, (of course it is) we focus on conveying that we’re knowledgeable and experienced, trustworthy and kind to try and remove any anxieties a customer might have around leaving such an important service in our hands.
We say: Our team will support you from the moment you get in touch with us. We’ll help you through the funeral arrangements, on the day and even after the funeral.
We don’t say: We know how difficult and disorientating it can be when someone you love dies.
Research shows that in recent years, attitudes towards funerals in the UK have begun to change and personal touches that reflect the person’s personality or interests are more popular. Our tone and language around the extra touches we can offer should be inspiring – it should focus on possibilities and what can be done.
For example, the hearse doesn’t need to be a traditional hearse. It could be a tractor, a motorcycle hearse or a converted VW camper van. We even have a poppy covered hearse and one with a rainbow flag. Families can choose one that best reflects who the person was. Or they can keep it traditional. When clients tell us what they want, we do our best to make it happen, and it’s important this message comes through on our site.
We say: When we arrange a tailored funeral with you, the first thing we do is listen. Then we’ll advise, guide, and inspire you to create a tailored funeral arrangement. Tell us what you want, and we’ll do our best to make it happen.
We don’t say: There are three different funeral types to choose from.
A caveat: the spoken word is different to the written word
The 4 principles above guide how we write for Co-op Funeralcare’s online platforms. Although in the most part they reflect how our front-line colleagues in our funeral homes speak to a customer, there’s a difference between the spoken and written word and it feels important to say that this post is not an attempt to influence the language or tone of our brilliant colleagues.
When we communicate through spoken words, we have body language (or at least intonation) that contributes to how we convey and understand a message. So for example, mirroring someone else’s language is empathetic and if a customer says “passed away”, a colleague is likely to say that too (often subconsciously). But with the written word we rely solely on the clarity of words on a page which makes it important that we understand our users and design content for people coming to terms with loss.
We’ll continue to develop these principles over time.
Lead content designer